MINUTES

AFTER SCHOOL SUMMIT

ROUNDTABLE/STEERING COMMITTEE MEETING

11/13/03

 

In Attendance:              Ray Rose, Mundelein Police Department

                                    Bruce Johnson, Round Lake Park/Hainesville Police Department

                                    Kathy Ryg, State Representative

                                    Alex Marx, Mundelein Park District

                                    Chuck Balling, Gurnee Park District

                                    Laurel Dahl, Nicasa

                                    Roycealee Wood, Lake County Regional Office of Education

                                    Judy Fried, Nicasa

                                    Jay Meyer, OMNI

                                    Marilyn Sindles, Mundelein Mayor

                                    Michelle Michaels, States Attorney Office

                                    Lisa Sheppard, Gurnee Park District

                                    Rosa Hughes, YWCA

                                    JoAnn Carpenter, YWCA

 

  1. Update:  Chief Rose reported that the statewide newsletter for Fight Crime:Invest in Kids Illinois will include an article about our efforts in Lake County to offer an After School Summit.  Kathy Ryg included an announcement re: the summit in her legislative update to the Lake County Board and received some referrals for participants.

 

  1. Program Planning Committee Report:  Judy Fried described the concept of Open Space Technology.  Myrna Torres from Prevention First works with the concept which allows stakeholders to direct the discussion and develop action steps which are documented in a “Call to Action.”  Jay Meyer described his experience with Open Space Technology in a program addressing school safety issues.  He endorses the concept as a way to build partnerships which turn discussion into action.

 

The format included a keynote speaker to provide background and motivation with a challenge to participants.  Key leaders were present to give very brief endorsements of the process.  A facilitator is used and issues were identified and breakout sessions offered by issue.  Participants chose which breakout they wished to attend and were encouraged to change if that group did not meet their needs.  Discussion in the breakout sessions was documented and recommendations made to the larger group.  Action steps were identified and in some uses of Open Space Technology, a final document is prepared and distributed.  Some breakout groups chose to continue meeting after the initial session for on-going follow up.

 

For the Lake County After School Summit, the Planning Committee recommends two events – 1. to include the policy makers and keepers of the resources (funding is a critical element) and 2. for the front line staff who will implement any action steps/programs.    The Steering Committee agreed with this recommendation and the use of Open Space Technology.

 

Discussion was held re: format for the first event.  A keynote speaker will be invited (Sen. Dick Durbin and Jesse White, Tommy Thompson and Rod Paige were suggested).   Panel presenters were suggested including one featuring Lake County leaders and a second with successful program presenters.

 

Target audiences will build on the invite list for the Gang Prevention Alliance breakfast events.  Superintendents, school resource officers, youth leaders, and community coalitions are also key.

 

  1. Next Steps: 

A.  Suggested time frame:             Breakfast for Policy Makers – mid –late February

                                                   Full day for Implementers – early – mid March

To be determined in part by schedule of key note speaker – Kathy Ryg, Judy Fried, and Chuck Balling to make inquiries re: availability.  Monday and Fridays to be avoided.

 

B.  Suggested locations:  Breakfast – Ivanhoe, Country Squire, Concorde, Independence Grove, Lakewood

                                                Full day – Concorde, CLC

Bruce Johnson to start checking.

 

C.  Guest List:                              Laurel Dahl and Cindy Peart (Chief Rose’s office) will distribute GPA list via email.  All Steering Committee members are asked to review list and suggest additional names.

 

D.  Panel Speakers:                     All Steering Committee members are asked to suggest names/programs.  Kathy will follow with Learning Point Associates who have offered some expertise and possible funding.

 

E.  Press:                           Kathy will draft a press release for review by all Steering Committee members.  A press conference was suggested when all speakers have been lined up.

 

  1. Next Meeting:  12/2/03, 9:00 a.m. at Roycealee Wood’s office, Regional Office of Education on CLC Campus, Grayslake