November 14, 2005

Board of Director’s Meeting Minutes

 

Attendance: 

Jennifer Tempest Bova, Wallace Brandies, JoAnn Carpenter, Evelyn Dalenheim-Russell, Migdalia Diaz, Pat Garrity, Meg Hamlet, Demar Harris, Dave Husemoller, JoAnn Jakubowski, Adrienne Johnson, Bruce Johnson, Kimberly Kim, Patti Leppala-Bardell, Terry Link, Theresa Loerch, Alex Marx, Liz Nelson, Mary Penich, Kathy Ryg, Lisa Sheppard, Connie Willegal  

 

Absent:

Barb Daudelin, Cheryl Carlson, Yvette Ewing, Judy Fried, Cynthia Heidorn, Michelle Michaels, Ray Rose, Sharon Sanders-Funnye, Debra Trude-Suter, Roycealee Wood

 

1)      Meeting called to order at 8:40 am

 

2)      Minutes from September 23, 2005 Board of Directors meeting approved

3)      New Business

a)      Committee Reports

i)        Membership Report – 39 paid members; discussion about what membership benefits will be and what the membership term will be; decision was made for main benefit to be discount at workshops, trainings, etc. sponsored by the coalition, as the coalition continues to develop more benefits will arise but the point of being more inclusive rather than exclusive should always be kept in mind.  Board members must be paid members to stay on the board; term of membership shall be January -December; there was discussion about how to reach out to more elected officials, organizations, schools, etc. and it was decided that will be done on an informal basis right now by Board members and coalition members as well as reaching out to umbrella organizations or associations

ii)       Strategic Planning – holding pattern as of now; need to set a meeting date

iii)     Assessment Survey – completed materials are being reviewed to find a suitable format for posting on the website; committee needs to set a meeting date

iv)     Youth Advisory – there was a lot of discussion about how to involve youth, transportation needs, time commitment, existing resources to tie into, etc; Adrienne Johnson volunteered to co-chair the committee and is going to ask Sharon Sanders-Funnye to also co-chair

 

v)      Additional Ad/Hoc Committees – decision was made to roll by-laws review into strategic planning committee; decision was made to move Special Needs Committee under ad/hoc committees

 

4)      Old Business

 

a)      Review of 1st Annual Meeting – net income is $961, but then Liz Nelson mentioned that an invoice was submitted for $188 for folders, labels, and paper, which brings us to $773; there was discussion about whether or not the coalition should plan a fundraiser, consensus was that our financial needs for the next year should be covered by membership dues and event registration fees, the idea will be revisited in a year. Discussion ensued about event sponsorship and how the coalition will define and credit sponsors, no decisions were made. Kathy Ryg mentioned that Abbott is still interested in being an active member of the coalition, Leslie Marasco, Jim Sipes’ replacement, is adjusting to her new responsibilities. Abbott looked into moving the summer camp fair they host for the public to the fall, but that is logistically not possible so it will remain in the winter

 

b)      Notes from Table Discussions – Common themes were relationship building between community organizations and school districts, transportation issues, program marketing, parent/community involvement, and getting program achievements published in the media. There was discussion about how to address transportation concerns, since that seems to be the top issue across Lake County; Mary Penich said that she would look into developing a framework for collaboration between after school programs and corporate sponsors that could underwrite the cost. The next discussion centered around what our next big event will be for the Spring. Underage drinking prevention was brought up, based on the discussion from the last meeting about the ordinance assessment that Lake County InTouch is conducting. Liz stated that the original plan was to host an event for law enforcement regarding underage drinking prevention in late winter/early spring, to discuss results of the ordinance assessment and share effective environmental strategies; this would compliment the prevention efforts after school programs are providing but may not be a perfect fit. Either way Lake County InTouch will share assessment results with the coalition. Another topic brought up by Connie Willegal regarding the table discussions was regarding mapping out what after school programs in Lake County look like, physically mapping where programs are, where is the need, who has been successful, and where do we have gaps. A suggestion was made to use the assessment data to map things out. Another suggestion was to send out information about the assessment when we send out an e-mail about membership.

     

c)      Review of By-laws

         Ex-officio members – decided to write this into the by-laws and will vote on at future Board meeting

d)      National & Global Youth Service Day – YWCA is still working on this, but did not receive grant

 

5)      Announcements

a)      Kathy mentioned that the coalition was recognized by Nicasa at their annual Community Appreciation Dinner

b)      Bruce Johnson brought up that he and Chief Ray Rose have been discussing the possibility of an event that would highlight best practices in addressing gangs from a community, school and parental standpoint. Bruce and Chief Rose thought that the coalition would be the best vehicle to make that happen. Then there was discussion about having an event (either half day or all day) that covered underage drinking and gang prevention, but members were concerned each topic needed its own forum. No decision was made, will discuss further at next meeting.

 

c)      Dave Husemoller asked what the possibility of having a clearinghouse of information related to data and resources for preventing risky behaviors would be. No decision was made.

 

d)      Kathy mentioned there will be a hearing on November 28th at 10:30 at the Thompson Center regarding the Illinois House of Representatives’ 1-1 Mentoring Task Force. Once a room number is known, an e-mail will be sent out.

 

e)      The Illinois After School Alliance met recently and discussed legislative and budgetary issues as well as the Children’s Mental Health Network.

 

6)      Meeting was adjourned at 10:15 am

 

w      Next Board of Directors meeting – Tuesday, January 10, 2006 at the Mundelein Police Department.