Bylaws
Article I – Name
The name of the organization shall be “The Lake County After School Coalition.”
The organization is dedicated to increasing access to and availability of quality after school and youth development programs in Lake County based on each community’s needs. The Lake County After School Coalition is a not for profit organization.
The Coalition will:
1. Conduct comprehensive ongoing assessment of community needs, gaps, and current after school programs.
2. Maintain a permanent organizational structure for the Coalition.
3. Continue Coalition building and partnering to maximize support and resources, including funding for after school programs which ensure a community-wide commitment to youth development.
4. Facilitate a process to develop and implement effective, engaging, safe, and inclusive after school programs.
5. Support a process for ongoing program assessment and evaluation.
The membership shall consist of individuals, groups, and institutions interested in and committed to the work of the Lake County After School Coalition. Advisory Board participants shall be honorary members.
Section 2. Annual Meeting
An annual meeting is to be held once each calendar year for the purpose of electing the Board of Directors. Additional meetings will be called as determined.
Each member present at a meeting, either in person or by proxy, shall be entitled to one vote on each matter submitted to a vote of the members.
Article IV – Board of Directors
Members of the Board of Directors will be nominated by the
Strategic Planning Committee who will accept recommendations rendered in writing from the general membership by one month prior to the annual meeting.
Each member of the Board of Directors is expected to be an active member of a committee.
The Board of Directors shall be responsible for electing officers, planning, setting policies, supporting, and advocating to further the purpose of the Coalition.
Section 3. Number of Board of Directors
The Board of Directors shall consist of no less than 15 and no more than 35 persons, the actual number to be set by a resolution of the Board from time to time.
Section 4. Advisory Board Members
The coalition will offer membership of up to 20 advisory
board members. Advisory board members who have an interest in the work of the coalition but are unable to participate on a regular bases, can volunteer or be nominated to advisory board status for a period of one year with a maximum of three consecutive terms. During this time period, the advisory board members will receive minutes of board meetings and other pertinent coalition information. Advisory board members may be asked occasionally to provide input to the board regarding the work of the coalition. Advisory board members have no voting privileges on the board. Such members have the right to vote with the general membership.
Section 5. Election and Terms
A. Directors shall be elected by the general membership at the annual meeting of the members
B. Initially 50% of Directors will be elected for one year and 50% for two years. Thereafter, Directors shall be elected for two-year terms and may serve no more than three consecutive terms. Directors elected to fill vacancies are eligible to serve three full terms. Directors are eligible for election after a twelve-month absence from the Board.
C. Officers shall be elected annually by the Board of
Directors at a board meeting following the annual meeting. Terms of President, Vice-President, Treasurer, and Secretary shall be staggered.
D. A board member may be removed by a 2/3 vote of Board of Directors.
Section 6. Meetings
There shall be at least three regular meetings of the Board of Directors in each year: one to elect officers of the board, one to review updates to the strategic plan, and one to review updates to the Bylaws. Other Board of Director meetings can be called if necessary. Members of the Board of Directors are expected to be in attendance at two-thirds of the meetings scheduled per year.
Monthly meetings may be referred to as ‘leadership team meetings’, which are open to the general membership.
Section 7. Quorum
A quorum at any meeting of Directors shall consist of a one third majority of the then current Board membership, present in person or by proxy.
Section 8. Voting
No action shall be binding unless a quorum of the Board is present in person or by proxy.
The Officers of the organization shall be President(s), Vice President(s) Secretary(s), Treasurer, and additional officers, as the Board of Directors deems necessary.
Section 2. Terms
Each officer shall hold office for a two year term or until his or her successor qualifies and is elected or until he or she resigns. An officer may serve a total of four terms (inclusive of terms served as a board member and an officer).
Section 3. Resignations
Any officer may resign at any time by giving written notice of his or her resignation to the Board of Directors, to the President or to the Secretary of the organization. Any such resignation shall take effect at the time specified therein, and unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make if effective.
Section 4. Vacancies
Any vacancy shall be filled for the remainder of the unfinished term by the Executive Committee, with the approval of the Board of Directors.
Section 5. President(s)
The President(s) shall preside at all Board of Directors and Executive Committee meetings and shall discharge all duties incident to the office of President, except in those instances in which the authority to execute is expressly delegated to another officer or agent of the organization.
Section 6. Vice President(s)
The Vice President(s) shall assist the President(s) in the discharge of his, her or their duties and shall perform such other duties as may be assigned by the President(s) or the Board of Directors. In the absence of the President(s), a Vice-President shall perform the duties of the President.
Section 7. Secretary(s)
The Secretary shall record proceedings of general meetings of the organization and of meetings of the Board of Directors. He or she shall, when directed to do so, give proper notice of meetings and attend to general correspondence of the organization. The Secretary shall perform such other duties as may be requested by the Board of Directors or the President(s).
Section 8. Treasurer
The Treasurer shall oversee full and accurate accounts of receipts and disbursements, render monthly and annual financial reports to the Board of Directors and shall insure that an audit is conducted annually. The Treasurer shall chair the finance committee when such committee is formed.
Section 9. Immediate Past President
The Immediate Past President shall serve on the Executive Committee for two years.
The Board of Directors shall have the authority by resolution to establish committees with membership, duration, duties, and responsibilities.
Section 1. Executive Committee shall be comprised of the officers of the Board of Directors and the Immediate Past President. The Executive Committee shall have the power to make decisions on behalf of the organization.
Section 2. Standing Committees and ad hoc Committees shall be appointed by the Board of Directors.
Section 3. The Youth Advisory Committee shall be a Standing Committee comprised of youth residing in Lake County.
Section 4. The Strategic Planning Committee shall be a Standing Committee.
Section 5. The Assessment Committee shall be a Standing Committee.
The Board of Directors shall assume and discharge fiduciary responsibility with respect to all funds held or administered by this organization. The Board of Directors may also designate this responsibility to a fiscal agent.
Any action that may be taken at a meeting of the Executive Committee may be taken without a meeting when authorized in writing and signed by all Executive Committee Members.
Bylaws shall be reviewed biannually or as needed.
Bylaws approved February 28, 2005.
Bylaws revised January 2006
Bylaws revised October 23, 2006
Bylaws revisions approved March 19, 2007